Guidelines for speakers
Presentation guidelines
- For each oral presentation, there will be a 20 min time slot (13 min for the presentation + 7 min for discussion). The session organizers of each session will be asked to ensure that presentations keep strictly to time allowing sufficient time for discussion
- The talk must be held in English
- Please arrive at your session room at least 10 min in advance of your session. This will give you time to meet with your session chair(s) and familiarise with the technical setting. One of our ICBC3 volunteers will be available to support the session and assist with the technical setup.
Technical information
- All the speakers are requested to submit their presentation on-line by Wednesday 19th of June 2024, 09:00 am Central European Time
- The upload link and further details will be provided in a separate e-mail message to all speakers in due time
- Format: All presentations should be saved either in Microsoft PowerPoint (pptx format preferred) or as a PDF file. Please format the PowerPoint file in 16:9 format (full read/write permissions)
- File name: Please use the following file name format: session number_ family name_first name.pptx, i.e., 1_Smith_Sandra.pptx. You can find the session number for your presentation in the detailed conference programme which will be available on the ICBC3 website in due time
- Please upload your presentation via the following link provided by our IT service provider, who will take care of the IT-related conference arrangements. See instruction in this PDF file!
- Each session room will be equipped with a projector and a Windows laptop (Version Microsoft Office 365). There will be no Macintosh computer and it is not possible to use your own laptop! Please make sure that your PowerPoint presentation can run on a Windows computer and prepare a PDF to be sure
- Laser pointers will be provided for each session.
Guidelines for poster presenters
Poster sessions are an important part of ICBC3 as they provide an opportunity for in-depth discussion and networking. We have secured two attractive time windows for the poster sessions.
- Erecting and dismantling
Please put up your poster at registration time, Monday 24 June from 09:30 to 13:00. Posters should be on display from Monday 24 June 2024, 13:00 onwards until the end of ICBC3 on Thursday 27 June 2024. Posters should be removed on Thursday by 18:00 as remaining ones will be disposed
- Attending your poster
Authors are expected to attend the poster sessions on Monday afternoon and Thursday afternoon. Please consult the online detailed scientific programme for exact timings. As a poster presenter, you should be at your poster during the scheduled poster session. This is the main time for feedback and interactions about your science!
- Locating your poster board
Posters will be allocated to the Session submitted and will have an individual ID number. The Boards will be numbered and labelled with your ID number. The assigned session and poster ID will be announced online in the detailed scientific programme.
- Mounting your poster on the poster board
Posters will have to be stuck to the hard top boards. Pins will be supplied by the organisers.
- Size of your poster
Each poster presentation will be allocated on a single display board. The dimensions of the poster should be in landscape format (120 cm wide and 80 cm high or 4x3 feet).
- Poster presenters are welcome to bring handouts of their posters. It is often useful to attach a small plastic pocket or paper envelope to the bottom of your poster to provide handouts or a small version of the poster.
- Printing your poster
Those who don’t like to travel with the poster might like to reach out to the following address and send the poster to the local company at San José in Costa Rica ventas3@indutauro.com or via WhatsApp on +506-8628-2555, specifying that the poster need to be delivered to Barcelo-San José Hotel for the ICBC3 event. Please note that the company is an external supplier for the ICBC3 congress. Here is the link to the company’s website:
www.pizarrastauro.com
